HIPAA Compliant & SOC 2 Certified

Transform Your Healthcare Operations with Enterprise-Grade Workforce Management

VeridiaCare empowers healthcare organizations to deliver exceptional patient care through intelligent scheduling, real-time compliance monitoring, and comprehensive workforce management—all while maintaining the highest standards of security and regulatory compliance.

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Healthcare Professional Dashboard
Real-time Analytics
500+ Active Users

The Challenge Healthcare Providers Face

Complex Scheduling Nightmares

Manual scheduling leads to conflicts, overtime costs, and coverage gaps

Compliance Risks & Penalties

Tracking certifications, licenses, and training manually risks costly violations

Fragmented Communication

Important updates get lost, leading to care quality issues

Administrative Burden

Staff spends hours on paperwork instead of patient care

The VeridiaCare Solution

AI-Powered Smart Scheduling

Optimize schedules automatically while respecting preferences and regulations

Automated Compliance Tracking

Never miss a certification renewal with proactive alerts and dashboards

Unified Communication Hub

Secure messaging, shift notes, and updates in one HIPAA-compliant platform

Streamlined Documentation

Digital forms, e-signatures, and automated reporting save hours daily

Powerful Features Built for Healthcare

Everything you need to manage your healthcare workforce efficiently and compliantly

Intelligent Scheduling & Time Management

  • AI-powered shift optimization with conflict detection
  • Real-time GPS clock-in/out with geofencing
  • Automated overtime alerts and budget tracking
  • Mobile app for staff self-scheduling
  • Shift swapping with approval workflows
  • Integration with payroll systems

Comprehensive Compliance Management

  • Automated license & certification tracking
  • Expiration alerts and renewal reminders
  • Training completion monitoring
  • Background check management
  • Audit-ready compliance reports
  • State-specific requirement tracking

Customizable Alert Box System

  • Programmable alert buttons throughout facility
  • Instant caregiver notifications for incidents
  • Custom alert types (medical, behavioral)
  • Multi-level escalation protocols
  • Real-time alert dashboard monitoring
  • Detailed incident reporting and analytics
  • Integration with existing security systems

Mini GPS Tracking & Geofencing

  • Miniature GPS trackers for residents and staff
  • Advanced geofencing with custom boundaries
  • Automatic alerts for unauthorized access
  • Real-time location tracking dashboard
  • Wandering prevention and safety alerts
  • Historical movement data and patterns
  • Emergency response location services

Secure Documentation & Care Notes

  • HIPAA-compliant patient notes
  • Digital care plans and assessments
  • E-signature capabilities
  • Photo & file attachments
  • Automated visit reports
  • Family portal access

Real-Time Analytics & Insights

  • Customizable dashboards
  • Labor cost analytics
  • Quality metrics tracking
  • Predictive staffing insights
  • Compliance risk scoring
  • Automated report generation

Enterprise-Grade Security & Compliance

We take the security of your data as seriously as you take patient care. Our comprehensive security framework ensures your healthcare data is protected, compliant, and always available.

HIPAA Compliance

Full HIPAA compliance with signed BAA, regular audits, and comprehensive privacy controls

  • End-to-end AES-256 encryption
  • Role-based access controls
  • Comprehensive audit logs
  • Regular compliance training
  • Breach notification protocols

SOC 2 Type II

Annual SOC 2 Type II audits validate our security controls and operational effectiveness

  • Annual third-party audits
  • Security control validation
  • Availability monitoring
  • Processing integrity checks
  • Confidentiality measures

Global Compliance

Meeting international standards for data protection and security management

  • ISO 27001 certified
  • GDPR compliant
  • State-specific regulations
  • Canadian PIPEDA
  • Australia Privacy Act

Infrastructure Security

Built on enterprise-grade cloud infrastructure with multiple layers of security

  • AWS enterprise hosting
  • 99.99% uptime SLA
  • Auto-scaling architecture
  • Real-time monitoring
  • DDoS protection

Advanced Security & Data Protection

Enterprise-grade security measures that protect your healthcare data at every level

Military-Grade Encryption

All data protected with AES-256 encryption at rest and TLS 1.3 in transit. Hardware security modules safeguard encryption keys with bank-level security.

256-bit AES encryption standard

Zero-Trust Access Control

Multi-factor authentication, role-based permissions, and single sign-on integration ensure only authorized users access patient data.

100% MFA required for all accounts

24/7 Security Monitoring

AI-powered threat detection and our security operations center provide round-the-clock monitoring with instant incident response.

24/7 Active monitoring & response

Disaster Recovery Ready

Multiple daily backups across geographic regions with point-in-time recovery ensure your data is always protected and available.

4-hour Recovery time objective

What Healthcare Leaders Say

"VeridiaCare transformed our operations. We've reduced scheduling conflicts by 90% and saved countless hours on compliance tracking. It's been a game-changer for our organization."

SJ

Sarah Johnson

Director of Operations, CareFirst Health

"The compliance features alone are worth it. We passed our state audit with flying colors, and the auditors were impressed with our documentation and tracking capabilities."

MC

Michael Chen

CEO, Sunshine Home Care

"Our staff loves the mobile app. They can check schedules, swap shifts, and document care notes on the go. It's improved both efficiency and job satisfaction significantly."

ER

Emily Rodriguez

HR Manager, Premier Health Services

Transparent Pricing for Every Organization

Choose the plan that fits your needs. All plans include core features and HIPAA compliance.

Essential

Perfect for small care facilities

$ 299 /month

Up to 25 users

  • Core Scheduling & Time Tracking
  • Basic Compliance Management
  • Mobile App Access
  • HIPAA Compliant
  • Email Support
  • Basic Reports
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Most Popular

Professional

For growing healthcare organizations

$ 599 /month

Up to 100 users

  • Everything in Essential
  • Advanced Scheduling AI
  • Full Compliance Suite
  • Custom Workflows
  • Priority Support 24/7
  • Advanced Analytics
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Enterprise

For large healthcare networks

Custom

Unlimited users

  • Everything in Professional
  • Multi-location Support
  • Custom Integrations
  • Dedicated Success Manager
  • On-site Training
  • Custom Contracts & SLAs
  • White-label Options
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Custom implementation • Dedicated onboarding • Full training included

Frequently Asked Questions

Get answers to common questions about VeridiaCare implementation, pricing, and features.

VeridiaCare integrates seamlessly with over 50+ healthcare systems including:

  • EHR Systems: Epic, Cerner, MEDITECH, NextGen, and more
  • Payroll Systems: ADP, Paychex, QuickBooks, and major HRIS platforms
  • Communication Tools: Microsoft Teams, Slack, and SMS platforms
  • Time Clocks: Kronos, ADP Time, and biometric systems
  • APIs: RESTful APIs for custom integrations and real-time data sync

Our implementation team provides full integration support and testing to ensure seamless data flow.

Our pricing is completely transparent with no hidden fees:

  • Monthly Subscription: Fixed monthly rate based on user count
  • Implementation: One-time setup fee included in all plans
  • Training: Comprehensive onboarding and training included
  • Support: 24/7 customer support included in Professional and Enterprise
  • Updates: All software updates and new features included

Volume discounts available for organizations with 500+ employees. Annual payment plans offer additional savings.

Implementation timelines vary by organization size and complexity:

  • Essential Plan (25 users): 2-4 weeks
  • Professional Plan (100 users): 4-8 weeks
  • Enterprise Plan (500+ users): 8-16 weeks

Implementation includes:

  • System configuration and customization
  • Data migration from existing systems
  • Integration setup and testing
  • User training and go-live support
  • 30-day post-launch optimization

Our structured onboarding process ensures successful adoption:

Week 1-2: Discovery & Setup
  • Kickoff meeting with your team
  • Requirements analysis
  • System configuration
  • Security and compliance setup
Week 3-4: Training & Testing
  • Administrator training sessions
  • End-user training programs
  • System testing and validation
  • Go-live preparation

Ongoing Support: Dedicated customer success manager, monthly check-ins, and continuous optimization recommendations.

Our data migration process is comprehensive and secure:

  • Data Assessment: Complete audit of your current data structure
  • Migration Planning: Custom migration strategy and timeline
  • Secure Transfer: Encrypted data transfer with validation checkpoints
  • Data Mapping: Intelligent field mapping and data cleansing
  • Testing: Extensive testing in sandbox environment
  • Validation: Complete data integrity verification

Supported formats: Excel, CSV, SQL databases, API exports from major HRIS and scheduling systems.

Timeline: Most data migrations complete within 1-2 weeks with zero data loss guarantee.

Yes! Our mobile app is available for iOS and Android with full feature parity:

Employee Features:
  • Clock in/out with GPS verification
  • Schedule viewing and shift swapping
  • Time-off requests and approvals
  • Real-time notifications
  • Compliance document uploads
Manager Features:
  • Schedule management and adjustments
  • Real-time staffing oversight
  • Approval workflows
  • Compliance monitoring
  • Emergency staffing alerts

Offline Support: Key features work offline with automatic sync when reconnected.

Comprehensive support across all channels:

  • 24/7 Phone Support: Professional and Enterprise plans
  • Live Chat: Available during business hours for all plans
  • Email Support: Response within 4 hours
  • Knowledge Base: Extensive self-service resources
  • Video Training: On-demand training library
  • Dedicated Success Manager: Enterprise plan

Emergency Support: Critical issues receive immediate attention with 1-hour response guarantee.

VeridiaCare maintains the highest security and compliance standards:

  • HIPAA Compliance: Full BAA available, encrypted data handling
  • SOC 2 Type II: Annual audits with public reports
  • ISO 27001: Information security management certification
  • GDPR: Full compliance for international operations
  • State Regulations: Compliance with all US state labor laws

Security Features: End-to-end encryption, multi-factor authentication, role-based access controls, and comprehensive audit logs.

See VeridiaCare in Action

Join thousands of healthcare providers who've transformed their operations with VeridiaCare. Get a personalized demo and see how we can help your organization.

  • See features tailored to your needs
  • Get answers to all your questions
  • Receive a custom implementation plan
  • Learn about our onboarding process

"The demo showed us exactly how VeridiaCare could solve our specific challenges. We were up and running within two weeks!"

- Patricia Davis, Operations Director

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